Skip to main content

Importing into AR Bookguide

Updated

You can import CSV (comma-separated value) files or MARC Record files (Australia) that include lists of the books you own.

Follow these steps to import your files into Accelerated Reader Bookguide.

When you import CSV or MARC record files, you can create a list from the results. You can then use the list to print book labels. You must create the list as part of the import process in order to get a list of the imported records.

  1. On the Accelerated Reader Bookguide Home page, click Imports.
    select Imports under Setup and Administration
  2. On the Imports tab, under Select an Import Type, click CSV File in the UK or to import a CSV file in Australia. For Australia, you also have a MARC Records option.
    the CSV import option
  3. On the next page, click Browse or Choose File to find and select the file that you want to import. Then, click Open.
    the options available on the import page
  4. Imports can take some time when the files are large. CSV and MARC record files are usually imported overnight because of the file size. If you want to receive an email when the import has finished, tick Send email notification when complete. Then, enter the email address below that tick box.
  5. Select a book location from the Choose Book Location drop-down list. This is the location that will be assigned to the book records that you are importing.

    If the location that you want to select is not in the drop-down list, click Add new location to the right and enter the name of the new location; then, click Save.

  6. Next, choose whether to create a list of the book information you are importing. You can use this list to print book labels and/or a book list for the imported books.

    If you want to create a list as part of the import, tick Create New List from Results of import. (The box is ticked as the default.) If you tick the box, do the following:

    1. Enter a name for the list in the List Name field, using a name that you will recognize later. The default list name is your email address_date of the import_time of the import.
      the name and comments field for a new list and the tick box for only including books that are not already marked owned
    2. Enter any comments or notes about the list in the Comments field.
    3. Tick Only include books that are not marked as Owned already to exclude any books from the list that you have already marked owned in Accelerated Reader Bookguide. This box is ticked by default.

      When Accelerated Reader Bookguide matches books in the import file to books that you have already marked as Owned, it uses three criteria in the order listed:

      1. ISBN (International Standard Book Number)
      2. LCCN (Library of Congress Control Number)
      3. Title and author's last name

      To include every book being imported in the list, do not tick "Only include books that are marked as Owned already".
  7. To import the file, click Request Import. (If you want to return to the Imports tab without importing a file, click Cancel instead.)
  8. You may see a scroll bar, indicating the import is taking place. You will not see a scroll bar if the import occurs overnight.

    After the import, the Import page opens to show you whether the import was uploaded successfully. You may also receive an email indicating that the import succeeded or failed.

    If you want to print a report of the import, select Print Results.

    To import more files, click Done to go back to Imports tab.

    To view your Import status/history, go to the Accelerated Reader Bookguide Home page; then, click Imports. In the Import History table, click the import that you want to view.

    Since imports can take some time to upload, you may want to wait a while before checking your import history. You can be notified via email when the import process is complete.

Error Messages

After trying to import a file of the wrong type, you will get a message telling you that your file type was invalid. Try importing again with a correct file type.

If while trying to import you receive a message saying your file upload has stalled, click OK; then, upload the file again by following the steps above. (Stalled imports will also show as "Failed" in the Import History table.)

If you still have problems, contact Renaissance technical support for more help at answers@renlearn.co.uk (UK) or enquiries@renaissance.com (AU).